Rabi Achrafi

Step 1 – Prepare AD

Firstly you need to ensure that the Central Administration Pool account has sufficient privileges to create contacts in Active Directory. Therefore it makes sense to create a new organisational group which I have called SharePoint as shown below.

We now need to make sure the Central Administration Application Pool account has Write access to this OU.

Right click the newly created OU and select “Delegate Control”
1. Click Next on the Wizard
2. Click Add to select the Central Admin Service Account from AD
3. Click Next
4. Select “Create a Custom Task to Delegate”
5. Click Next
6. Accept the default settings for the next page
7. Click Next
8. In the permissions box select Read, Write, and Create All Child Objects
9. Click Next
10. Click Finish

Step 2- Add an MX record in DNS pointing to MOSS 2007 Server
Open DNS manager on the domain controller and create a new MX record that point to your MOSS server as shown below:

Step 3- Install the SMTP service on the MOSS 2007 Server

If your MOSS server has not got the SMTP service installed then you will need to install it via the Add/Remove feature in Control Panel.

Step 4 - Configure SMTP to accept relaying from the domain Exchange Server
1. Start Internet Information Services (IIS) Manager on your MOSS Server
2. Right click on Default SMTP Virtual Server and select Properties
3. Click the Access Tab and select Relay. Add the IP address of the MOSS Server that will be receiving the emails as shown below:

Step 5 – Configuring incoming E-Mail settings in Central Administration

Open MOSS 2007 Central Administration and click on the Operation Tab:

Make sure you select yes for the option “Enable sites on this server to receive e-mail?”

To start of with let’s select the Automatic under “Settings Mode”

In the Directory Management Service (DirMan) section select Yes to use the DirMan service
1. In the Active Directory Field type the name of your Organisational unit that we created earlier. In my case this would be OU=sharepoint, DC=tigerteam, DC=co, DC=uk
2. In the SMTP mail server field type fully qualified name of your MOSS server that has the SMTP installed.
3. If you want to receive emails from only trusted senders then select Yes, otherwise select No.
4. If you want to allot Site Administrators to create E-Mail enabled distribution groups in Avtice Directory for their Site Groups then leave the default to yes and then select the approval settings for the DirMan service.
5. Type the name of the mail domain that you wish to use with all new Lists and Libraries that are mail enabled.
6. Finally choose which mail servers are allowed to route mail through this server. In this example I have entered my Exchange server IP 10.0.0.5.

Step 6 – Creating a Mail Enabled Document Library

Now we need to the incoming email feature for a document library. In this example I will enable a the incoming email feature to a docuiment library I had already created. Select the document library settings and under the Communications heading click on “Incoming e-mail settings”
Select “Yes” to allow this document library to receive emails. You will see a number of other options on this page which I hope are all pretty self explanatory. After selecting the required features select “OK” to save the changes.

Step 7 – Creating Send Connector in Exchange 2007

Our Exchange server needs to be able to route incoming emails onto the SharePoint server and we do this by creating a Send Connector in Exchange Management Console. Click on Hub Transport under Organization Configuration and click on the Send Connectors Tab as shown below:

In the right window pane click on “New Send Connector” . This will bring up the New SMTP Send Connector Wizard. Enter a name and select “internal” since this send connector will be used to send emails to servers within the Exchange organisation.

Now enter the name of the Moss server configured to receive the incoming mail:

Now we need to add the IP address of Fully Qualified domain name of the smart host to receive this address space which is simply the IP address of the SharePoint server:

If you wish to secure communication between Exchange server and SharePoint server then you can configure additional security here, otherwise select “None”:

You can add an additional Hub Transport server on the next screen if you have more than one Exchange server handling mail routing. Since in our case we only make use of a single server we can simply click Next. Check the summary page then click Finish.

To test this feature open Outlook and send an email to the newly created email enabled document library and if you look into the smtp drop folder located at: C:\Inetpub\mailroot\Drop on your SharePoint server you should be able to see the email but may want to run the following command to force the SharePoint Timer Service to run immediately:

stsadm -o execadmsvcjobs

causing the email in the drop folder to be picked up by SharePoint and delivered to the document library as shown below: